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| Procurement and Administration Officer |
Positions: Procurement and
Administration Officer
Report to: Head of Administration
Location: Dar-es-salaam
Purpose
Administrative and Procurement Officer for TCDC. S/he will
be responsible for
supporting the Organization and project’s administrative
activities and procurements
in coordination with the Project Manager’s. S/he works
closely with project staff,
vendors, and service providers to ensure that organization
and project procurements
are compliant.
Duties and responsibilities
· Receiving and reviewing correspondence to the office.
· Organize/conduct/do hotel bookings, follow up and Following
up on hotel
booking and making travel arrangements for staff.
· Providing logistical support to all staff
· Support administration department in general including
delivering all
administration services in the most efficient manner to
facilitate the functions of other departments.
· Identify and fully understand the details and conditions of
the best procurement methods to be used for maximized competitive bidding process
through pre- qualification exercise, i.e. call for Expression of Interest
or Request for
Information. Launch of Request for Quotations, Requests for
Proposals and Invitation to Bids. Inviting vendors to submit their
quotations/prices or
proposals based on the nature of the requirements and cost
of procurement involved;
· Responsible to initiate/prepare LPOs and GRNs in compliance
with the
Procurement policy;
· Participating in opening of tenders, quotations, and
evaluation;
· Prepare evaluation reports, abstracts or financial
comparison matrix of offers, compile data contained in quotations, proposals and bids to
determine which supplier can deliver the required goods/services at the best
terms and lowest costs possible with due consideration to cost, quality,
delivery time, payments
terms and others;
· Provide clarifications and advice on TCDC procurement
procedures and
practices; respond to queries about the status of delivery
raised by
requisitioner and about payment and other matters raised by
the suppliers;
· Ordering office supplies and equipment to ensure smooth
running of the office.
· Manage filing and archiving of administrative and technical
documents and update registers regularly;
· Maintain relevant internal databases and files; keeps track
of contractual
agreements and purchase orders per their respective
checklist;
· Following up on payments for suppliers
· Scanning of various procurement documents and store soft
copies in safe
locations;
· Expediting delivery of goods;
· Proper management and efficient utilization of stores.
· Maximize the best value for money for organization
procurement activities and
in line with the policies and procedures
· Work with TCDC program staff to understand procurement
activities included
in the projects annual workplans and budgets.
Qualifications ;
· Tanzanian national preferably with a
Bachelor of Business Administration or Bachelor of Management in Procurement & Logistics or
equivalent with at least
Professional certificate issued by PSPTB;
· Knowledge of USAID procurement
policies and regulations a plus.
· Ability to successfully work within
a team, have exceptional organizational
skills and the ability to handle multiple, high pressure
activities.
· Fluent in English and have strong
interpersonal skills, cultural awareness and the ability to effectively communicate with individuals from
diverse professional and social backgrounds with a service-oriented attitude.
· Familiarity with international development
organizations, with its systems and policies.
· High degree of professionalism and
discretion.
· Ability to work independently as
well as in a team and in matrix organization.
· Strong attention to detail, accuracy
and organizational skills with ability to be flexible and work well under pressure in a multi-tasking
setting.
· Experience with MS Word, Outlook,
PowerPoint, and Excel
· Excellent knowledge of Microsoft
Office and procurement software.
· Strong organizational, reporting and
management skills.
How to apply
1. If you meet the criteria given and are interested in the
positions, please send an
application letter and updated CV combined as one PDF
document. Include three
referees.
2. All applications should be sent through email at
jobs@tcdctz.org. The subject on
your application should be the position you are applying for
.The closing date of
applications will be Friday 4th November 2022; 17:00hrs.
3. Direct application through other emails or hand delivery
will not be accepted.
4. TCDC doesn’t require applicants to pay any fee at
whatever stage of recruitment
and selection process.
5. TCDC is an Equal Opportunity, Affirmative Action Employer
committed to
workplace diversity. We are committed to providing equal
employment opportunities
for all qualified applicants without regard to age, race,
color, national origin, ancestry,
creed, religion, gender, disability, marital status, sexual
orientation, sexual
preference, genetic information, political affiliation in
any employment decisions.
7. TCDC regrets that only short listed candidates will be
contacted.
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